Powerful AI Prompts for Meeting & Notes Summarization

AI Prompts for Meeting & Notes Summarization

Capture key points, generate concise summaries, and automate note-taking for better efficiency

All Prompts
Meeting Summaries
Action Items
Transcripts
Follow-ups
Summaries

AI-Powered Meeting Summary

Generate detailed yet concise meeting summaries from transcripts or notes

Act as a professional meeting assistant. Generate a detailed yet concise meeting summary from the provided transcript or key points. The summary should include: – Main discussion topics – Key decisions made – Action items with assigned responsibilities – Important data points or metrics mentioned – Next steps and follow-up requirements – Any unresolved issues or open questions
EXAMPLE USAGE: “Act as a professional meeting assistant. Summarize a 45-minute marketing team meeting discussing the next quarter’s campaign strategy, product launches, and budget allocations.”
Action Items

Bullet-Point Action Items

Extract and format key action items with clear responsibilities

Act as a task manager. Extract and format key action items from a meeting in bullet points, ensuring: – Clear task descriptions with specific deliverables – Assigned team members with primary contacts – Deadlines for follow-ups and completion dates – Priority levels (high/medium/low) – Dependencies between tasks – Resources or support needed – Success criteria for each action item
EXAMPLE USAGE: “Act as a task manager. Convert the notes from a project kickoff meeting into a structured to-do list with assigned tasks, deadlines, and priority levels for our website redesign project.”
Summaries

Executive Summary

Condense long meetings into brief highlights for busy professionals

Act as an executive assistant. Convert long meeting notes into a brief executive summary that highlights: – Critical takeaways and key decisions – Financial or business impacts – Decisions requiring approval or executive input – Urgent follow-ups with deadlines – Risks or opportunities identified – Strategic implications – Recommended next steps for leadership
EXAMPLE USAGE: “Act as an executive assistant. Summarize a 2-hour board meeting discussing Q3 financial results and expansion plans into 5 key bullet points for the CEO to review in under 2 minutes.”
Transcripts

Meeting Transcript Highlights

Analyze transcripts for key highlights and sentiment analysis

Act as an AI note-taker. Analyze a meeting transcript and generate: – Key discussion highlights with timestamps – Quotes or statements that need action or follow-up – A sentiment analysis (positive, neutral, or negative meeting tone) – Participant engagement levels – Controversial or debated points – Consensus areas – Visual representation of discussion flow – Questions that remained unanswered
EXAMPLE USAGE: “Act as an AI note-taker. Extract key insights from a 1-hour customer feedback session transcript about our new product features and summarize them into actionable points with sentiment analysis.”
Follow-ups

Follow-Up Email Generator

Draft professional follow-up emails based on meeting discussions

Act as a business communication expert. Draft a follow-up email based on meeting discussions, including: – A polite recap of key points and decisions – Assigned tasks with owners and deadlines – Next meeting details (date/time/location if applicable) – Attachments or reference materials – Appreciation for participation – Call to action or response requested – Professional closing with contact information – Optional: Links to shared documents or project management tools
EXAMPLE USAGE: “Act as a business communication expert. Write a follow-up email for a client meeting discussing a potential collaboration on a marketing campaign, outlining agreed next steps and deadlines.”
Follow-ups

AI-Powered Agenda

Generate structured agendas based on previous meeting notes

Act as a meeting facilitator. Based on previous meeting notes, generate a structured agenda for the next meeting, including: – Topics to revisit from previous discussions – New discussion points requiring attention – Action items that need progress updates – Time allocations for each agenda item – Required preparation for participants – Decision points that need resolution – Suggested attendees for each topic – Success metrics for the meeting
EXAMPLE USAGE: “Act as a meeting facilitator. Create an agenda for the next sprint planning meeting based on our last discussion about project deadlines, technical blockers, and resource allocation.”
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